Applications are Due April 1 by 11:59pm
We will be accepting late applications in some categories, send us an email with your product category / price point and we'll let you know.
Please read all information posted below! We have posted as much information here as we can think of and will update as we receive your questions. However, please be kind and do not send us questions that we have taken the time to answer below.
Note to Vendors:
This is not your typical crafty bazaar, this is a hip and youthful and maybe even a little crazy and funky event. The target market is youthful, fashion forward, hip and looking for new and independent designs in all price points. Let us just say that we are not your Mother's Craft Bazaar, but we are sure she'll still love to come and look!
Setting Up:
Set up will be the morning of the show and tear down will be the evening of. We estimate 2 hours to set up and 1 hour to tear down.
Swag Bags: 50 Killer Swag Bags. The first 50 swag bags will be handcrafted totes, created by the girls at Make and screen printed with our Urban Bazaar Logo on them. The swag bags are a great place for you to donate your product and increase sales both at the show and following the show. Consider including a small product or coupon for shopping at your website following the show. We will be adding additional product from national and local companies that are interested in sponsoring our event.
We ask that you submit 52 Items for this as we will do a swag bag raffle and have one for our press pitches.
There will be a 10.00 fee to include items in the swag bags.
If you sign up for this, please note that you are making a commitment and we do ask that you meet it on time.
Deadline is April 30th by 5pm.
Full Marketing Package
Submit your photographs via photobucket account provided. White background encouraged, photograph in sunlight on posterboard or foam core if you can. Busy backgrounds cannot be used for advertising or marketing purposes.
Be mentioned in Digital Marketing fliers for blogs, websites, myspace, etc.
Be included on our website as a featured designer
Be included in our Press Release and submit your own press release, we'll send it out to our contact database
Your information will stay on our website leading up to the next Urban Bazaar with a link to your website or etsy shop.
Email Marketing Campaign: Be featured as a designer with an editorial write up, photo of your product and link to your website in an outgoing email to our 3000 registered members.
Be included in the Print Marketing we do with your name
Receive an online banner with 2 images you submit and your logo that clicks through to your website/etsy shop. Drive traffic to your shop before and after the bazaar!
$150.00
Examples of Marketing Materials From May 2007:
Featured Designer - Be mentioned in our press releases, on our website, in our outgoing emails and on our 5000 fliers as a featured designer for the event.
$35.00
Press Release - Be mentioned in our press releases that go out to our media list of 250 contacts leading up to the show. In addition, submit to us via word file, your own 1 page press release and we will pass it on to our media list. Our hope is that our contacts will be encouraged to choose a few designers to feature ahead of the bazaar. Please review press release etiquette before submitting, you can find a template via google.
Photographs: Please upload no more than 5 images to our photobucket site by the deadline. We will use these photos in creating various marketing pieces, banners, etc. for the event. The login and password will be sent out with your welcome package if you signed up for Press Release or Full Marketing Package. This option is for those that have opted in for any of the marketing options above.
$20.00
Deadlines: Please make a note of all deadlines, we will not have time to contact each of you regarding the options you have chosen, it will be your responsibility to meet each deadline on time. If you do miss a deadline and we have not submitted for print, finalized the ad, etc. there will be a $25.00 late fee per item, so that we can make the changes needed to include your material. Just remember, when you are late, we are late to those helping us, and in turn it all costs money, so while we hate to be so strict, we know that you can understand and will do your best to be on time =)
Credit Card Processing: The Urban Bazaar will have a central credit card processing check out. This checkout will only handle Mastercard and Visa Checkouts, you will handle all cash sales. If you opt for the credit card processing, we will provide you with a sales book with instructions. The fee for participating is $12.00 and .25 per transaction and 3% (this is what we are charged per transaction). The details about the actual process will be included in your sales book the day of the event.
$12.00
Policy: Once you have been selected to be a part of the Urban Bazaar we do have a no refund policy. You must be on time to set up and you may not tear down early for any reason. We do prefer that the artists/designer is the person manning the booth, as we have found sales will suffer if the customers can't speak with the designer. However we do understand that sometimes you will need to step away and you may have 1 person to assist you with your space. This person will need to be checked in via your welcome package and on the day of the show.
Accepted: Once you have been accepted you will receive a welcome package and a blog address. Both of these will contain all the information you need as a vendor. It will be your responsibility to check that blog as we will post up to date information about the show right up until the night before. This blog will also include the links to all the digital fliers, media, etc. that you can post on your sites.
Vinyl Banner: If you want a 3 x 4 vinyl banner with your company/designer name on it, we can order that for you. The cost is 36.00. You will receive an order for for your banner following your acceptance to the show.
$36.00
Electricity will be provided for everyone at the show for $16.00 You will need to bring your own heavy duty extension cord and additional outlets, such as a power strip. Please put your name on these items as everyone brings the same orange cord and tan power strip. You will be limited to what you can plug in, in order to ensure we do not have outages. If you require extra electricity you will need to purchase 2 shares of electric. No irons, heaters, hairdryers. You will be required with your welcome package to detail everything you intend to plug in.
$16.00 per 2 items to plug in
Silent Auction: Each Vendor is required to donate an item to our silent Auction. This auction will benefit a local charity. The value of your donation will be up to you. Please check the due date for this item.
DUE DATE: 4/23/2008 @ 5pm
You will need Adobe Reader 7 or later, you can download for free at www.adobe.com If you receive error messages about scripts or information, you should be able to just click OK and move on. This may occur with different versions of Adobe. We will contact you if any information is missing, please contact us if you cannot send the file. ALWAYS print yourself a copy before sending this in!
**If the download has reached it's limit, just email us and we'll email you a copy.
If emailing the file to us, rename it with your business name and save, then send.
There is a $10.00 Non Refundable Application Fee
Spaces available are as follows:
10x10 Booth Space. This space will be a 10 x 10 foot print space. A Tent Canopy will be in place over your space. Division between you and the vendors next to you will be your responsibility. Vendors usually use pegboard, gridwall, etc. if they need to. $285.00
10 x 5 Half Booth (10' across x 5") - Half booth spaces are for those vendors that have smaller product or are just getting started.
$180.00- Limited Availability. They will be awarded on a first applied, first served basis, following the juried acceptance. This means once we have made our decisions on vendors, we will revert back to the dates the applications were received to award these spots. If you have not selected a 10 x 10 space as your 2nd choice, you are indicating that you are not interested in doing the show if there are no half booth spaces available and we will accept another vendor into the show.
Sharing a Space:
The only size space we do allow sharing is the 10 x 10 Booth Space. You may share with one other designer, or you may have a group of you sharing the space. Division of the space is up to you, it works best as a mingled space. We do our best to place shared spaces at the end where they would have 2 open sides to the crowds, however this is not always possible, so please meet with your booth mates ahead of time and plan your space/product placement.
10 x 10 space for 2 people: 365.00
10 x 10 space for 3 people: 450.00
Submit your Application via email, fax or regular mail. Regular mail application must be post marked no later than March 26th, 2008.
Submit with your application at least 2 photographs for each type of product you intend to sell at the bazaar. If you are including actual photographs, these will not be returned.
A photo URL, such as flickr, photobucket or your own website are acceptable.
Include with your photographs your price points
All product must be handcrafted by the applicant. It is acceptable if you buy t-shirts to design on or purchase the belt buckles that you then embellish, etc. This rule is to prevent any retail buying & selling or outsourced mass production of product.
Your payment must be submitted with your application. You do have the option to either pay in full or put a 60% deposit down. If you choose to place a deposit, the remaining 40% will be due no later than April 4th. If you place a credit card on file, the remaining 40% will automatically be charged on April 4th. Applications without payment will not be accepted/juried until your payment has arrived. Applications without payment on April 2, 2008 will be disregarded.
Applicants who are not accepted into the bazaar will receive a full refund minus a $10.00 application fee. Refunds will be given in the same manner of payment. Those who sent checks can expect their checks to be mailed on April 5th to the address on the application. If your card was charged or you paid via paypal, you can expect a credit, minus the 10.00 application fee.
If you or someone you know are interested in the Car Show, view the Application Here!
Pre-registration is encouraged, as it's First Come, First Serve.